Skyward Employee Access

=Skyward Employee Access= Skyward is a computer system that assists school districts with student, finance, and human resource administration. In 2008, the Kuna School District purchased the software and has primarily invested time in the finance and payroll functions.

Recently, efforts are being made to improve human resource systems for current employees and potential employees of the Kuna School District and Skyward is an integral piece to these plans. Improvements will be seen in access to personnel data, electronic job applications, electronic transfer requests and much more.

Employee Access
The employee access feature in Skyward allows employees to view personal information, request time off, view W-2 information, request building transfers, and much more. Each feature will be rolled out to employees over the next couple of years, but access to personal information is now available.

Access
To access Skyward click the icon on the computer desktop.



Or log in at skyward.kunaschools.org

Log In
From the login screen, enter your Employee Access username and password. This is the same as your district username and password.

In order to protect your personal information (phone number, address, salary information, etc) never share your password.

To change your password visit How to Change Passwords

Employee Information
Under the Employee Information heading you will see the following menu options: Personal Information, Calendar, and Online Forms.



Personal Information
Personal Information - will show contact information, personnel information, and other information related to employment.



After clicking the Personal Information line the follow screen will appear.



Calendar
Calendar - will show a calendar view of days worked. The calendar will also show any requested and/or days taken off work. To customize the calendar select ‘Calendar Options.’



After clicking Calendar the following screen will appear.

Online Forms
Online Forms is a clickable option but this section is still under contruction.



Payroll
Under the Payroll heading you will see the following menu options: Check History, Check Estimator, Calendar Year-to-Date, Fiscal Year-to-Date, Direct Deposit Information, W2 Information and W4 Information.



Below is a detailed explanation of each section.

Check History
Check History - access to paychecks.



After clicking Check History the following screen will appear.

Click the ► icon beside the date to expand the details for a particular check.



Click each ► to see Check Details, Taxable Wage Information, Pays, Deductions, and Benefits.



Click “View Printable Details” to print a hard copy of your check.



You may also highlight a single check and then select the ‘Show Check’ option in the upper right hand corner. Print individual checks if needed.



Clicking “Show Check with YTD Amnts” will provide details of your year-to-date amounts, deductions, taxes etc. You can also print a copy of this information.



Check Estimator
Check Estimator - estimates the amount of future paychecks based on pay rate, amount of time worked, deductions, etc.

Use the Check Estimator to modify various settings and preview how those changes would impact pay.

Changing information on this screen will not actually change any payroll information. After the desired data has been changed click Continue Check Estimator Process.



The following screen will appear. Change information in the "Deductions" and "Benefits" tables. Use the drop down arrows at the bottom of the screen to add deductions. Please note all available deductions may not appear in the drop down. When finished click "Calculate Check."



The request will go into the Estimator Queue. Once the request has processed click "View Report."



Calendar Year-to-Date
Calendar Year-to-Date - shows year-to-date earnings.



Click the ► icon beside the date to expand the details.



Fiscal Year-to-Date
Fiscal Year-to-Date - shows yearly earnings totals for each year of employment.



Click on the ► icon beside each year of employment to expand wage information for that year.



Direct Deposit Information
Direct Deposit Information - view the direct deposit information you currently have on file with the Payroll Department.



Click Direct Deposit and the following screen will appear.



W2 Information
W2 Information – shows W2 tax information for each year.



Click W2 Information and the following screen will appear. Click the ► icon beside each year to expand the information related to that W2.



Click ‘Show W2 Info’ in the upper right hand corner to see an overview and explanation of how the W2 was calculated.

Click ‘View W2’ to print an official W2.

W4 Information
W4 Information - shows all current W4 exemptions.



Click on W4 Information and the following screen will appear.



Time Off
At the top of the menu you will see “Time Off” next to the “Employee Information” Header.

If you click “Time Off” you will see the menu options: My Status and My Requests.



My Status
My Status - shows available time off. Time off status is organized by type.



Click the ► icon to show related details, including transactions associated to that time off type (sick time used, personal time used, etc).

My Requests
My Requests - shows time off requests.



Verify you have vacation or sick time in the “Remaining Time off” section.



Add requests for time off by clicking “Add” in the upper right hand corner. Time Off Code: vacation or sick

Reason: auto filled

Description: if needed

Select “Single Day” or “Date Range” for multiple days.

Enter 1.0 or .50 in the “Days” Field

Enter “Start Time” as your daily start time for a full day or the start time for the half day you are requesting.

For multiple days select the “Start Date” Calendar dropdown and select the start day of your consecutive time off. Select the “End Date” Calendar dropdown to select the end day.

Click “Select Employees” to open a window and select staff member you would like notified of your time of request. Select “Save” to submit request.

Fast Track
Fast Track is an electronic application system. This will allow applicants to submit an electronic application and apply for specific positions. Coming January, 2014!

True Time
True Time is an electronic time clock.